E-Invoicing / E-Billing Vienna: Accelerator for Digitization

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+++ E-Invoicing Exchange Summit in Vienna on Sept 30 to Oct 02, 2019 +++

Agenda E-Invoicing Exchange Summit 2019 in Vienna

"Full to the brim with relevant topics and contributors and a very friendly environment to informally meet and discuss with subject matter experts."
Declan McCormack, Office of Government Procurement, Ireland

Together with many interesting expert speakers and industry partners we look forward to welcoming you in Vienna at the E-Invoicing Exchange Summit 2019! Register now and be part of the discussion with the industry.

Maximize your experience with deep-dive workshops following the conference!
• EU E-Invoicing Implementation Workshop (CEF)
• Digitizing the Procure-to-Pay (P2P) Process - Your Roadmap for Transformation

Sunday, September 29

18:00 - 21:00 Registration & Icebreaker Reception

↓ Day 2   ↓ Workshop A   ↓ Workshop B

Monday, September 30

08:00 Registration, Welcome Coffee and Opening of Exhibition

09:00 Opening of the E-Invoicing Exchange Summit

Analyst Keynote

Bruno Koch

09:05 - 09:50
The Global E-Invoicing Journey 2019-2025
Bruno Koch, Market Analyst, Billentis, Switzerland
Free download
Latest E-Invoicing Market Report
The E-Invoicing Journey 2019-2025

09:50 - 10:30 Networking Break and Exhibition

10:30 - 11:10

Stream A
From Diverse Legislative Changes To New Reporting Requirements Up To Real Time Electronic Invoicing Requirements Via Government Platforms
Businesses operating globally are facing unprecedented complex & changing reporting and compliance requirements. During this session, further insight will be provided on the developments on a global scale, including but not limited to ongoing and upcoming government activities that will impact every single market participant.
Learn what is happening in Europe, US, Middle East, LATAM and Asia, and
• How it will affect you and how you are doing business
• How to integrate these requirements in your electronic invoicing process and your wider P2P, O2C or R2R business processes
• How to ensure the compliance of your end-to-end processes via (emerging) technologies or business controls
• How your electronic invoicing process ties in with your wider digital transformation initiatives (e.g. digital expense management, digital contracting, ...)
Christoph Zenner, Partner and Ellen Cortvriend, Director, PwC, Belgium

Stream B
Request To Pay (RTP) - The Missing Puzzle Piece
• The new payments ecosystem
• Instant Payments, Mobile Sepa Credit Transfers
• Open Banking area
• Let‘s finish the puzzle
Jean-Yves Jacquelin, Erste Bank der oesterreichischen Sparkassen AG, Austria and Chairman of the EPC Scheme Evolution&Maintenance working group, Co-Chair of the EPC Scheme end user Forum, the EPC Scheme technical Forum and of the Multi Stakeholder Group on Request to Pay

Stream C
How Airbus Moves From Standalone E-Invoicing To A Fully Integrated Electronic P2P Process
• Advantages of a fully integrated P2P solution versus a standalone electronic invoicing solution
• Challenges of implementing P2P
• Airbus return of experience with the AirSupply P2P solution for direct material flows
• Close collaboration of Procurement, Finance and IT as key success factor for the project
Antony Walker and Deborah Carder, Airbus Procurement Head of Supply Chain Collaboration Digital Solutions and Marc Delbes, Airbus IM HO Supply Chain Plan & Procurement, AIRBUS, France

11:15 - 11:55

Stream A
Amid Global Compliance Chaos, What Best Practices Could Help Reconcile Business and Governments Objectives?
Tax administrations everywhere are now mandating Continuous Transaction Controls (CTCs) to close tax gaps. This had proven a maybe boost for Finance Ministers, but diversity of policy approaches is becoming a genuine threat to commerce and trade. Work is ongoing to factor in the need for tax controls to also create wealth and jobs - because modern technology provides a historically unique opportunity to reconcile the objectives of Finance and Economy Ministries. Practically, how does this work for the main stakeholders?
• How are European and other countries implementing real-time or near-real- time invoice controls?
• What best practices are being developed for tax administrations globally to implement lessons learned in e.g. Latin America?
• What are best practices for business to stop panic fixing and to finally take advantage of this global drive to end-to-end digitization?
Christiaan van der Valk, Vice President Strategy, Sovos, United Kingdom

Stream B
Blockchain As A Universal Interoperability Layer For E-Invoicing And Payments Stakeholders
Learn how technology opens a wide range of new possibilities for invoicing and payments professionals while providing a global framework for:
• Government invoicing platform national initiatives to interact with each other, the coordination layer to combat fraud, from corporate tax fraud to VAT carrousel fraud
• E-Invoicing software to interact with each other at global level
• Payment industry actors to be fully integrated to invoice value chain
• Financial inclusion: opening access to supply chain finance for SMEs
• E-Invoicing and payment professionals to interact with crypto currencies and other blockchain based digital assets
Christophe Fonteneau, Head of Strategic Partnerships at Request Network Fondation, Member of EPC Multi Stakeholder Group on Request to Pay, Switzerland

Stream C
How To Manage Complex Invoicing Processes Within Multinational Businesses
Learn from one of the largest retailers in Austria how to successfully implement electronic invoicing, how to get employees and partners on board and how to deal with legal compliance issues. Get firsthand practical insights into how one of Austria’s largest retail chains managed the complexity of its international invoicing infrastructure, invoice verification, partner onboarding, archiving, and legal compliance.
Daniel Schuster, Head of e-purchasing/B2B projects, SPAR Österreichische Warenhandels-AG, Austria

11:55 - 13:30 Lunch Break and Exhibition

13:30 - 14:10

Stream A
Benefits Of Currently Implemented E-Invoicing And E-Reporting - A Vision And Strategy On Digitalization Of Indirect Tax Compliance Processes In The EU
• Pain points and challenges of digitalization in multinational companies
• Impact on internal processes: food for thoughts
• Expected vs. actual benefits of currently implemented e-invoicing and e-reporting in the EU
• Practice Principles of digitalization of iTx processes
Luc Dhont, CFO Circle Specialist – iTx COE Europe, P&G, Belgium and EU VAT Expert Group towards the European Commisision

Stream B
How E-Receipts Help Tax Reporting And Prevent Black Economy
• How governments can speed up e-invoice pace
• Finnish State Treasury automation goals: E-Invoice law, purchase and sales invoice, robotics for invoice processes
• It´s not only about E-Invoicing: We need E-Receipts as well
• Nordic Smart Government 3.0: Simplifying administration and creating growth by effective and innovative use of data, digitalisation and automation
Pirjo Ilola, Senior Finance Administration Specialist, State Treasury and Finnish Representative at EU Multistakeholder Forum on E-Invoicing, Finland

Stream C
E-Invoice As A Digital Marketplace - A Case Study In The Door-To-Door Sector
• Understand how an obligation can be turned into an opportunity
• B2B, BTG and BTC
• Wide network of stakeholder as a distributors, agents, dealers, suppliers
• Italy as the best practice to be replicated into other countries
• Strong complexity in term of integration, architecture, ERPs involved
Enrico Liverani, Co-founder and Chief Account Management & Consulting Officer, Digital Technologies, Italy

14:15 - 14:55

Stream A
PEPPOL as a Global Network Enabling Business transactions
• What is new in PEPPOL – global growth and value proposition
• Moving towards international interoperability among world regions
• Updating the governance model and agreements framework
André Hoddevik, Secretary General, OpenPEPPOL AISBL, Belgium

Stream B
Bringing Selling, Underwriting, Invoicing And Payment Into One Seamless Experience – An Axa Experience
• Changing the client experience at insurers with digital invoicing and payments
• Opportunities and benefits of a digital client invoicing and payment journey
• Lessons learned, challenges and pitfalls in such an initiative
• Readiness of banks and markets to support digital client journeys
Matthias Ehlebracht, Head In-/Exkasso, Axa Versicherungen AG and Dennis Flad, Managing Director, Prospire AG, Switzerland

Stream C
User Case Study: E-Invoicing And P2P In SAP and Global E-Invoicing Services
• Automated handling and workflow-based processing of incoming invoices: EDI, PDF and paper
• Digitization of the invoice process with integration in SAP
• Purchase to pay project management and process standardization for SAP, E-Invoicing
• International rollout strategy
• Experiences with implementation of global E-Invoicing services, best practices E-Invoicing Italy FatturaPA
Barbara Hiebl, Product Owner P2P, Wienerberger AG, Austria

14:55 - 15:30 Networking Break and Exhibition

Roundtable Sessions

15:30 - 16:00
Discuss the most pressing business-relevant topics with your peers and gain valuable information
I. Being compliant for E-Invoicing mandates is good, staying compliant even better. What are the challenges?
Martin Lin, Global Digital Compliance Customer Engagement Lead, SAP Globalization Services, USA
II. Update from working group "Global Interoperability Framework"
Tim Cole, Causeway Technologies and Chair of Interoperability, EESPA and Chris Welsh, OFS Portal, Chair Global Interoperability Framework Workgroup
III. How to set up reliable and valid audit trails
Please contact me in advance via email if you have any specific requirements.
Lucien Gimenez, Expert in Audit and E-Invoicing, France
IV. The Public Administration towards Contract-to-Payment Full Digitization, Fabio Massimi, AGID - Agenzia per l'Italia digitale, Italy

Panel Discussion Global Interoperability

16:05 - 17:00
What Should Be The Next Steps For Truly Global Interoperability?
This session brings together a panel of thought leaders to discuss how to build on the various successful regional and national initiatives and models for interoperability to create a truly global approach.
• Managing diversity and commonality - where are the pressure points?
• What is working consistently and why?
• Is there a recognisable standards 'stack' that could underpin a global approach?
• Bridging document standards used by industry and public sector: ANSI, EDIFACT, UBL and        European Norm?
• How to reconcile different business, fiscal and legal models?
• Building consensus and an alliance of stakeholders.
Todd Albers, Sr. Payments Consultant Payments, Standards and Outreach Group, Federal Reserve Bank of Minneapolis, USA
André Hoddevik, OpenPEPPOL AISBL, Belgium
Vinicius Pimentel de Freitas, ENCAT Deputy Technical Coordinator, Brazil and International E-Invoicing Coordination, CIAT, Panama
Cyrille Sautereau, Chair of the French National Forum of E-Invoicing, France
Klaus Förderer, Senior Manager eBusiness/GDSN, GS1, Germany
Moderator: Charles Bryant, Secretary General EESPA, Belgium


17:00 - 18:00 Individual Meetings and Networking

18:00 - 22:00 Networking Dinner Event

↑ Day 1   ↓ Workshop A   ↓ Workshop B

Tuesday, October 1

08:30 Morning Coffee in the Exhibition

09:15 - 09:55
9 Months Of E-Invoicing Mandate In Italy
What are the official statistics and the lessons learnt. What adjustments have been made and what are the next steps?
Salvatore Stanziale, The Ministry of Economy and Finance and and Mario Carmelo Piancaldini, Revenue Agency, Italy

09:55 - 10:30 Networking Break and Exhibition

10:30 - 11:10

Stream A
XRechnung - The CIUS For The German Public Sector
• Current status of XRechnung
• Implementation status and challenges
• Leitweg-ID for addressing eInvoices in Germany
Dr. Lars Rölker-Denker, Standardisation Officer, Coordination Office for IT-Standards (KoSIT), Germany

Stream B
How Electronic Invoicing Can Support Supply Chain Finance: Market Practices In Supply Chain Finance
Supply chain finance is one of the fastest growing trade products, However, financial institutions often don’t use similar terminology or accounting techniques. The Global Supply Chain Finance Forum - comprised of Bankers Association for Finance & Trade (BAFT), Euro Banking Association (EBA), Factors Chain International (FCI), International Chamber of Commerce (ICC), and International Trade and Forfaiting Association (ITFA) intends to provide clarity and consistency to the world of supply chain finance and supports an industry-wide, uniform adoption of the receivable discounting technique. When all parties use similar techniques and terminology, it makes for a more streamlined and efficient process that can also be supported by electronic invoicing processes.
Christian Hausherr, Chair of the Global Supply Chain Finance Forum

Stream C
E-Invoicing As Door Opener To Become A Data Sharing Organisation?
With the digitisation of the procure-to-pay process mindsets are shifting from siloed thinking towards doing business in ecosystems. In a world where everything is a transaction, organisations need to think of their role in the data economy. E-Invoicing can be seen as a good example of how sharing data can create real business value. So what can we learn from E-Invoicing? And how can E-Invoicing help your organisation to reach a new level of thinking about how to create even more value from sharing data?
• Everything transaction
• The data benefit balance
• Ecosystems and coalitions of the willing
• Data Sharing and Corporate Social Responsibility
Mariane ter Veen, Director, Lead Data Sharing, INNOPAY, The Netherlands

11:15 - 11:55

Stream A
Singapore’s Launch Of The National E-Invoicing Network
Geok Seong Wah, Director E-Invoice Project Office, IMDA, Government of Singapore

Stream B
Show Me The Money!
Learn about the key actions organisations can take to drive greater income, improved efficiency and higher CSR from their spend, and all at no cost! This session promises to be energetic, full of real life stories & insights and packed with tangible actions to take away.
Anthony Persse, Financial Solutions Director, Proactis, United Kingdom

Stream C
E-Invoicing, E-Factoring And Blockchain Are Coming To Africa - The Kenyan Project
• Readiness of African countries for E-Invoicing
• 16 years of Latin American experience applied in African market
• Implementing E-Invoicing/E-Factoring without a regulation
• Why Blockchain is so important for African current stage
Juan Miguel Tirado, CMO, Gosocket, Chile

11:55 - 13:30 Lunch Break and Exhibition

13:30 - 14:10

Stream A
Beyond E-Invoicing – Digitizing the Procurement Process
A close look at the Danish case of mandating the use of E-Orders and E-Catalogues in Public Procurement
Nihad Hodzic, Project Manager, Danish Business Authority, Denmark

Stream B
E-Invoicing in Germany´s Top 700 Companies – Leading Industries and Common Challenges
Mirjana Stanisic-Petrovic, Deputy Director of the "Document and Workflow Management", Fraunhofer Institute for Industrial Engineering IAO, Germany and Paula Müller, Consultant ECM/EDI, Comarch AG, Germany

Stream C
Update on Standards and Insights into new Activities on CIUS and Registry Services
Andrea Caccia, CEN/TC 434 on Electronic Invoicing and CEN/CENELEC focus group on Blockchains and DLT, Italy

Interview EU Commission

David Blanchard14:15 - 14:35
What´s Next on the EC´s Agenda Regarding E-Invoicing and E-Procurement?
David Blanchard, Head of Unit (Acting), Unit G4 - Innovative and E-Procurement, DG GROW, European Commission, Belgium
Interview led by: Charles Bryant, Secretary General EESPA, Belgium

Industry and Market Outlook

14:35 - 15:05
Opportunities, Challenges And Implications For The E-Invoicing Industry
• The Global Interoperability Framework
• Business issues that are impacting on adoption
Tim Cole, Causeway Technologies, UK
Gary Benson, Tungsten Network, UK
and other to be nominated
Moderator: Marcus Laube, Co-Chair, EESPA, Belgium

15:05 Networking Break and Exhibition

OpenPEPPOL Seminar

Delegates of the E-Invoicing Exchange Summit are invited to attend this seminar free of charge. It takes place in the late afternoon of conference day 2 (Oct. 1) from 15:30 - 17:00. Please indicate your wish to attend in the registration form.

15:30 - 17:30
Invoicing and Procurement Through PEPPOL – What Is the Value?
• PEPPOL adoption by large buyers: case study for the energy industry
• PEPPOL Adoption in the public sector: cases study of Greece
• Q&A, Discussion

Extending Interoperability World-Wide using PEPPOL
• International invoice project – interoperability among world regions
• PEPPOL and tax compliance models
• Q&A, Discussion

17:30 Closing of Conference and Exhibition

Wednesday, October 2

↑ Day 1   ↑ Day 2   ↓ Workshop B

A: EU E-Invoicing Implementation Workshop
provided by Connecting Europe Facility (CEF)

09:00 - 16:00

FACILITATORS
Christian Vindinge Rasmussen is currently working as a senior Business Development Manager at e-Boks A/S. Since 2009 he has been advising the European Commission on digitisation projects and strategy, including Horizon2020 and Connecting Europe Facility (CEF), by acting as Digital ambassador for the developed ICT components funded by EU. Christian has a vast experience in working with governments, private sector, consulting and research/development in Denmark, Norway and Belgium. He was work package leader in both the PEPPOL and eSENS Large Scale Pilots, as well as one of the founding fathers of OpenPEPPOL on behalf of the Danish Government.
Martin Forsberg works as an expert in the area of electronic business, customs and financial processes as a consultant for the Swedish consultancy Ecru. Martin is also working with the CEF E-Invoicing team as a trainer and implementation workshop leader together with Christian since 2017. Martin was involved in the technical and architectural work within the PEPPOL and eSENS Large Scale Pilots - co-funded by the European Commission. He is active in standardization committees such as CEN TC434 and OASIS UBL, and is one of Europe´s leading experts in validation and semantical rules of the standards.

THE EUROPEAN STANDARD AND RESPONSIBILITY
The European Parliament and Council adopted Directive 2014/55/EU, establishing the European standard. The recent publication of the European Standard on E-Invoicing in the Official Journal of the European Union marks the beginning of the implementation phase of the standard. The Directive mandates an 18-month implementation period after the publication of the standard, with 18 April 2019 fixed as the deadline for this.
To support this implementation effort the European Commission together with EC's Directory Generals DG GROW and DG DIGIT offers a number of supporting tools and training modules to the Member States and for both the public and the private actors within E-Invoicing. For the first time this service is now offered to the participants of the Exchange Summit to reach a wider audience within the E-Invoicing domain, and share the experience from the first movers and early implementers of the European standard for electronic invoicing.

WHAT YOU WILL LEARN
During the workshop you will be able to hear first hand from some of Europe´s leading E-Invoicing experts on the current state of play, engage with and ask questions directly to the European Commission on topics like implementation roadmaps, best practice for handling of invoices, get first hand knowledge on the latest development in each country and much more. There will be made time for discussions during each segment of the workshop.

AGENDA
Introduction to CEF, their tools and supporting service
• How to benefit from CEF: Which and where are the resources?
• Examples of CEF funded projects that have enabled countries
• Round table discussion / Open floor debate

Methods for exchange electronic invoices
• How to enable cross border and domestic solutions
• How to combine four corner model and central hub 3 corner model
• Round table discussion / Open floor debate

Ways of implementing the EN
• CIUS creation, validation, and handling of the invoices
• Round table discussion / Open floor debate

Taking E-Invoicing to the next level
• How to work with automation. Onboarding of suppliers
• Round table discussion / Open floor debate

Conclusions
• Next steps, questions and answers

↑ Day 1   ↑ Day 2   ↑ Workshop A

B: Digitizing the Procure-to-Pay (P2P) Process - Your Roadmap for Transformation

09:00 - 16:00

The impact of the Purchase-to-Pay (P2P) process is significant to global organizations of all sizes. The P2P process is no longer viewed as a “back-office” function but one of tremendous value providing opportunities for strategic sourcing, automation, improved controls, and business partnerships which can greatly reduce risk and improve working capital. The P2P process is evolving from a series of isolated functions to a single process in which purchasing and accounts payable processes are automated. The P2P process can provide analytical functions, visibility to cash flow that adds new value to the organization. This evolution aligns with the needs and goals of organizations to reduce costs and realize productivity increases and supports the direction of a “digital transformation.”

FACILITATORS
Christine Doxey, President, Doxey Inc., USA
Chris is an author, speaker and management consultant that is passionate about improving financial process. She focuses on internal controls, automation and process transformation. Chris has extensive experience with trade directories, Procure-to-Pay (P2P) analytics, and self-audit tools.
Todd Albers, Sr. Payments Consultant Payments, Standards and Outreach Group, Federal Reserve Bank of Minneapolis, USA

WHAT YOU WILL LEARN
Globalization’s Impact on the P2P Process: Globalization has been a double edge sword - opening up new opportunities for businesses, while at the same time making the P2P process exponentially more complex. Learn how a digitally transformed P2P process can be a corporate competitive advantage.
Drivers for Change: What are the drivers for change to move the P2P process to a single automated solution? As any procurement or finance professional knows the challenges and pain points across the process are daunting but can be grouped into three main categories: 1) manual processes, 2) complexity, and 3) the compliance and controls required by globalization. Learn how a digitally transformed process can tackle these challenges.
P2P Process Complexity: The complexity is caused by isolated and siloed solutions and impacts the P2P process in two ways: 1) there is a lack of data integrity; and 2) processes can be overly complex, costly and redundant. Learn how digitization can alleviate your P2P process challenges in a dynamic and open discussion workshop
Answer Your Key Questions on Digital Transformation: The facilitators of this workshop will take a detailed look at the definitions, technological trends and case studies for a digital P2P transformation.
Implementing Your Digital Transformation: The business case for transforming P2P is compelling. Through process standardization, workflow automation, system integration, and rigorous compliance enforcement, companies have been able to achieve rapid and significant spend and operating cost savings while simultaneously gaining the ability to better manage risk. Obtain a unique roadmap and recommended project plans that will assist you with your P2P transformation.

AGENDA
Welcome and Introductions
• Your Expectations for this Workshop

What is P2P Digitization?
• Your Thoughts - Icebreaker Discussion

How does P2P Digitization Optimize Operational Value?
• E-Invoicing
• E-Procurement
• E-Payment
• E-Accounting

How do we define the P2P Process?
• Challenges and “Pain Points”
• Manual processes, Complexity, and the Compliance and Controls Required by Globalization

Looking at Key Procurement Trends
• How Technology Fuels the P2P Transformation
• P2P Process Functionality as a Competitive Value
• Survey, Benchmark and Research Results
• Connecting Functions and Data Across the P2P Continuum
• How the P2P Process is Connected to the Order to Cash (O2C) Process
• Buyer and Supplier Considerations

Where does a Digitized P2P Process Provide Value? (Digging Deeper)
• Where is the Value?
• Streamlining the Supplier Onboarding Process
• New Accessibility to Spend Data
• Centralized Visibility for Stakeholders and Suppliers
• Efficient Contract Management and Compliance
• Impacting Cash Flow by Digitizing the P2P Process
• Impacts on Cash Forecasting
• Supply Chain Financing
• Managing Global Compliance and Controls Risk

Transforming the P2P Process – Moving From Operational to Strategic
• Drivers for Transformation
• Analyzing the Organizational Impact
• Identifying the Gaps in Your P2P Process
• Defining Your Strategy
• Moving from Tactical to Strategy
• Imbedding P2P Digitization into Your Strategic Plan

How to Achieve Excellence with a Digitized P2P Process
• Your Business Case Roadmap
• Project Plans for Implementation

Your Scorecard for Measuring P2P Success
• Performance vs. Goals
• Reduction in Cost and Cycle Time
• Measuring New Efficiencies

Open Discussion, Conclusions and Closure on Key Points

CONCLUSION
A shared vision and a common goal to achieve a digital P2P transformation describes a common procurement to payment direction for both the purchasing and accounts payable. Examples of this common direction includes E-Invoicing to help accounts payable reduce costs, charge-backs to suppliers for invoices not properly submitted to expedite accounts payable processing, joint responsibility for cash discount capture to ensure cash optimization, and the implementation of scorecards which incorporate supplier ratings for the quality of invoices submitted.

↑ Day 1   ↑ Day 2   ↑ Workshop A

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